Terms & Conditions

1. Scope

These general terms and conditions (the "Terms") apply to all contracts for participation in events (in particular LARP events and theater performances) and the purchase of tickets, concluded between Tales&Legends gemeinnützige UG (haftungsbeschränkt) (the "Organizer" or "Tales&Legends") and participants or ticket buyers (the "Participants").

The Organizer is a non-profit organization. Any surplus from ticket sales and events is used exclusively and directly for the Organizer's statutory non-profit purposes and is not distributed to members or third parties.

Any deviating, conflicting, or supplementary terms proposed by Participants are objected to; they do not become part of the contract unless the Organizer expressly agrees to them in writing.

2. Contracting party

The contracting party is:
Tales&Legends gemeinnützige UG (haftungsbeschränkt)
Reiboldschachtring 28
01705 Freital, Germany
Represented by: Managing director Nils Jäkel
Commercial register: Amtsgericht Dresden, HRB 48120
Email: hello@talesandlegends.org

3. Contract formation and ticket booking

The display of events and tickets on the website or through other Organizer channels does not constitute a binding offer, but an invitation for Participants to submit an offer to purchase a ticket.

By submitting a booking (e.g., via the online booking form), the participating person makes a binding offer to enter into a participation/ticket contract. The contract is concluded once the Organizer accepts the booking (e.g., by email confirmation) or provides the ticket.

Tickets are generally bound to the named person and valid only together with the details provided at booking, unless stated otherwise. Transfer to third parties requires the Organizer's prior consent.

The number of tickets per event is limited. A right to participate exists only upon successful booking and payment within the specified deadline.

4. Prices and payment terms

The prices stated at the time of booking apply. If the Organizer, as a non-profit organization, is not liable for VAT or applies the small-business exemption, this is indicated accordingly in the price display.

Payment is generally due immediately upon booking via the payment methods offered, unless otherwise agreed in an individual case.

In case of default of payment, the Organizer is entitled to cancel the reserved booking and offer the ticket to someone else.

5. Right of withdrawal

Consumers generally have a statutory right of withdrawal for distance contracts. However, under § 312g (2) no. 9 of the German Civil Code (BGB), no right of withdrawal exists for contracts for services related to leisure activities where the contract specifies a particular date or period (e.g., event tickets). This applies in particular to tickets for LARP and theater events on a fixed date.

Regardless of this, the Organizer may, as a goodwill gesture, grant a right of cancellation or rebooking on a case-by-case basis; details are communicated separately for the respective event.

6. Performance, cancellation, postponement, and program changes

The Organizer strives to hold events as announced. Program changes (e.g., changes to plot, cast, schedule, or individual program items) remain reserved, as long as they do not substantially affect the overall character of the event.

If an event is cancelled for reasons the Organizer is responsible for (e.g., cancellation without a replacement date), Participants receive a refund of the ticket price or a ticket for a replacement date, at the Participant's choice.

If an event is cancelled or aborted due to force majeure, official orders, extreme weather conditions, illness of key participants, or comparable circumstances beyond the Organizer's control, refunds follow the statutory requirements; there is no claim for reimbursement of further expenses (e.g., travel, accommodation, or costume costs).

The Organizer informs Participants of cancellations, postponements, or material changes as early as possible via the contact details provided.

7. Participant obligations, conduct rules, and safety

Participation in LARP events and theater projects is at each Participant's own responsibility. Participants must follow the Organizer's safety, venue, and conduct rules, as well as instructions from the organizing/game-master team during the event.

This includes in particular:

• Using approved or safety-checked equipment (e.g., prop weapons, costumes) where specified by the Organizer;
• Respecting the physical and psychological well-being of other Participants (e.g., observing safe-word/"time-out" rules);
• Providing truthful information about health conditions relevant to safe participation;
• Refraining from discriminatory, violent, or otherwise inappropriate behavior toward fellow participants, contributors, and the organizing team.

In case of violations of these rules or endangerment of other Participants, the Organizer is entitled to exclude a person from the event (see clause 10). No claim to a (partial) refund of the ticket price exists in this case.

Participation in certain program items (e.g., physically demanding LARP activities) may require adequate physical and health fitness. Participants must assess for themselves whether they meet these requirements.

8. Liability

The Organizer is liable without limitation for damages resulting from injury to life, body, or health caused by an intentional or negligent breach of duty by the Organizer, its legal representatives, or vicarious agents, as well as for other damages based on an intentional or grossly negligent breach of duty or fraud by the Organizer.

For breaches of material contractual obligations ("cardinal duties") whose fulfillment is essential to the proper execution of the event and on whose observance Participants may regularly rely, the Organizer is also liable for slight negligence, but limited to the foreseeable damage typical for this type of contract.

Beyond that, the Organizer's liability for damages caused by slight negligence is excluded. Liability under the Product Liability Act remains unaffected.

Participants are liable for damages to persons, equipment, or the venue that they themselves cause, within the scope of statutory provisions. Taking out liability insurance is recommended; for certain events, the Organizer may require proof of such insurance as a condition of participation.

The Organizer accepts no liability for items brought by Participants (e.g., costumes, equipment, vehicles), except in the cases covered by clauses 8.1 or 8.2.

9. Photo, audio, and video recordings

Photo, video, and audio recordings may be made at the Organizer's events for documentation, press, and public relations purposes, on which Participants may also be recognizable. By participating, Participants consent to the creation and use of such recordings as part of the Organizer's public relations work (e.g., website, social media, press), unless a separate arrangement exists.

Participants who do not wish to be photographed may inform the organizing team before the event begins; the Organizer will make reasonable efforts to accommodate this but cannot guarantee it in certain recording situations (e.g., group shots during gameplay).

Consent may be withdrawn for already-published material by contacting the Organizer via the contact details provided; removal will be carried out within technical and legal possibilities.

10. House rules and exclusion from events

The Organizer, or the organizing/game-master team it designates, exercises house rules during the event. In the event of significant violations of these Terms, applicable law, or the safety of other Participants, immediate exclusion from the event without a right to a refund may occur.

11. Warranty

The statutory warranty provisions apply unless otherwise stated below. Defects in the execution of the event should be reported to the organizing team on-site as promptly as possible so that a remedy can be provided.

12. Data protection

The Organizer processes Participants' personal data as part of booking and running the event in accordance with applicable data protection law (in particular the GDPR and the German Federal Data Protection Act). Details can be found in the Organizer's separate privacy policy.

13. Final provisions

The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods. For consumers, this applies only insofar as it does not restrict the protection afforded by mandatory provisions of the law of their habitual residence.

If the participating person is a merchant, a legal entity under public law, or a special fund under public law, the exclusive place of jurisdiction for all disputes arising from this contractual relationship is the Organizer's registered seat.

Should individual provisions of these Terms be or become invalid, the validity of the remaining provisions remains unaffected.

Effective: 23 August 2026