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Tales&Legends – HomeTales&Legends

For Organizers & Con Teams

You have the idea. We bring the framework.

Many cons don't fail because of the idea — they fail on liability, contracts, insurance, and upfront costs. We act as your non-profit legal sponsor, advising you from concept to final accounting — and answering all your questions. Many good LARPs don't fail on the idea, but on liability, upfront costs, and paperwork. If you want to run a LARP without founding your own association, we provide the framework: we're the organiser of record on paper, you stay the organiser in the game.

A person in a red robe writing with a quill, a suit of plate armour behind them

What we take on

Legal sponsorshipWe're the legal organizer of record: contracts, liability insurance, music licensing, youth protection, permits. You stay in charge of the content.
ConsultingBudgeting, ticket pricing, awareness concept, timeline, registration system. We go through your concept and tell you where it breaks.
NetworkIf needed, we connect you with helpers from our network and are sometimes on site ourselves too.
FinancesBank account, bookkeeping, upfront payment for venue and materials. You don't have to front the money yourselves.
Grants & fundingAs a registered non-profit (gUG), we can apply for grants that stay closed to an informal group of organizers — including the required usage reports.
ReachWe promote your event through our website, social media, and newsletter — for more visibility.

How a collaboration works

01
First conversationYou tell us what you're planning. We tell you honestly whether we're a fit — and whether the idea is workable in that form.
no obligation, 1 hour
02
Concept & budgetTogether, over two to three sessions: schedule, headcount, budget, risks. You end up with a document you can use to inquire about venues.
4–8 weeks
03
Sponsorship agreementWritten down: who decides what, and who carries which risk. Content stays yours — legal and financial responsibility is ours.
one meeting
04
ExecutionWe support you with topics like registration, venue rental, and more. Sometimes we can also be on site ourselves, or bring in helpers from our network for you. Either way, we'll promote your event through our website, social media, and newsletter.
until the con
05
Accounting & reviewOpen books, usage report, a debrief with the team. Any surplus goes into the free-ticket fund, our operations, or your next con.
6 weeks after
A good fit when …
✓you have a worked-out idea but no association behind you
✓the con is open to the public
✓you take awareness and safety seriously
✓you have roughly six months (give or take a few weeks) until the event
Probably not a fit when …
✕the con is purely commercial
✕you're just looking for a billing address
✕the content is discriminatory or exclusionary
✕the date is less than three months away

Tools you can use right away

Even without us as your legal host: our organiser toolbox works out capacity and escape routes, medical cover, sanitary needs, risk assessment and the funding plan — free, no sign-up, everything in your browser. We built it for our own events.

To the organiser toolbox

Collaborations so far

Common questions from organizers

Sponsorship & Control
Cost & Finances
Process & Getting Started

Tell us about your con

One paragraph is enough: idea, rough date, expected headcount, what you're missing. We'll get back to you as soon as possible.

Pitch your idea